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2026 Electrical Expo – Exhibitor FAQ and To Do list

Action Items for exhibitors


Key Deadlines at a Glance

Date Action Item
July 12, 2026 Hotel room block deadline
August 1, 2026 Exhibitor badge registration deadline
August 7, 2026 Advance service and equipment orders due
August 11, 2026 Box lunch orders due
August 25, 2026 Move-in begins
August 26–27, 2026 Expo show dates
August 27, 2026 Move-out begins at 5:00 PM
August 28, 2026 All booth items, products, etc. must be removed by 10:00 AM

 

 

Key Action Items

Reserve Hotel Accommodations

  • Book your room at Embassy Suites or another nearby hotel.
  • Due: July 12, 2026 (embassy suites Room Block Deadline)
    • Call 800‑774‑1500 or 800‑EMBASSY with group code 92Q. 
    • Or book online using the EBMI reservation link- Click here. 
  • Address: 2 Convention Plaza, St. Charles, MO 63303

Review Exhibitor Service Kit

  • Confirm shipping, furniture, labor, carpet padding, electrical, and service needs.
  • Review the Paramount checklist included in the kit.
  • Contact: leverett@paramountcs.com if you did not receive the kit.

Registration & Staffing

Register All Booth Personnel

  • Unlimited exhibitor registrations are included.
  • Ensure all staff are registered and receive their QR codes.
  • Due: August 1, 2026

Save QR Codes

  • Staff should bring printed or digital QR codes to print badges onsite.

Booth & Service Orders

Submit Advance Orders through Paramount

  • Tables and chairs
  • Shipping services
  • Labor
  • Carpet padding
  • Other booth services
  • Due: August 7, 2026 (Advance Order Deadline)

Order Additional Electrical Services (if needed)

  • One 120V, 10-amp outlet is included per booth.
  • Additional power must be ordered through the St. Charles Convention Center.

Arrange Lead Retrieval
FAQ: How do I order Lead Retrieval scanners?
To order Lead Retrieval scanners, log in to your Exhibitor Registration Portal (Provided by Conexys) and select the blue "Order Lead Retrieval" button. Follow the prompts to choose your scanner package and complete your order.

Food & Hospitality

Order Box Lunches

Shipping & Booth Preparation

Finalize Shipping Arrangements

  • Review all shipping instructions from the Exhibitor Service Kit.
  • Share shipping documents with booth staff attending the event.
    • all shipping information, including freight line carrier, confirmation number(s), and date(s) shipped must be provided to the onsite delivery team.
  • Items shipped directly to the Convention Center may not arrive prior to August 25.
  • post-event shipping information is provided in the paramount exhibitor packet.
    • if shipping using ups or fedex ground, all shipping labels with your account number must be clearly visible on the packages, and you are responsible for arranging all pickup details with the carrier (if not using ABS).
  • Only literature boxes will be transported to booths by material handlers.
    • All literature boxes must be labeled with your correct booth number and company name!!!

Move-In Schedule

Tuesday, August 25, 2026

Move in through rear loading dock.

  • Time: 1:00 PM–4:00 PM
  • 30-minute unloading limit per vehicle.
  • If inside by 4:00 PM, booth setup may continue until 8:00 PM. Outside doors will be locked at 4:00 PM.
  • No dollies or carts are allowed in the lobby area.

Wednesday, August 26, 2026

Final booth setup.

  • Time: 8:00 AM–10:00 AM
  • Hand-carry items only.
  • All booths must be fully set up and all aisles cleared by 10:00 AM.

 Badge Pickup

Pick up exhibitor badges.

  • Available beginning Tuesday afternoon during move-in.
  • Use QR code for expedited badge printing.

 What is included in my booth?

 

✅ Booth carpeting
✅ One 120V, 10-amp electrical outlet
✅ Company identification sign (if information submitted)
✅ 3-ft side spacers
✅ Security services
✅ Wi-Fi during show dates (August 26–27)
✅ Booth vacuuming on show mornings
✅ 8-ft draped back wall

 

FAQ’s

Booth Setup & Furniture

Q:  What is included with my booth?
A:  Your standard 10' X 10' booth includes:

  • Flameproof 8' backdrop (blue, black, and yellow drapery)\3' side spacers
  • 7" X 44" sign with yor name and booth number.
  • Normal heat, light, and vetilation.
  • Wi-Fi througout the convention center
  • Security and aisle cleanup
  • Blue/black speckled booth carpeting.
  • Vacuuming of your booth on show mornings.
  • One 120V electrical outlet

Q:  Are tables and chairs included in the booth cost?
A:  No, tables and chairs are not included.  Every exhibitor has different needs - To accommodate preferences, furniture is ordered separately.

Q:  How do I order tables and chairs?
A:  Our show decorator Paramount sent out ordering information for tables, chairs, and other booth furnishings.

Q:  How do I submit a change order?
A:  change orders submitted to paramount will be completed after all initial orders have been processed and delivered. change orders submitted by Tuesday may not be completed until sometime on wednesday. any change orders submitted after tuesday will be addressed as availability allows.

 

What is not included in my booth?

 

  • Tables and chairs
  • Carpet padding
  • Shipping services
  • Additional electrical requirements
  • Non-show day cleaning/vacuuming
  • Lead retrieval services

 Move-Out Schedule

Thursday, August 27, 2026

 

 

Begin teardown after 5:00 PM only

  • Time: 5:00 PM–10:00 PM
  • Use rear dock for carts and dollies. No dollies or carts are allowed in the lobby area.
  • Secure and remove valuable items on thursday evening. EBMI and the venue are not responsible for any items left overnight in your booth.

FRIDAY, AUGUST 28, 2026 - Final Removal Window

Complete remaining pickup.

  • Time: 8:00 AM–10:00 AM

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